Document Management

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What We Offer?
Fully Digitlized Document Management and Exchange.
Documents lost in emails are the principal reasons why goods get stopped at ports and customs which causes delays and additional costs such as fines, duties and demurrage.
The Solution:
  • The UBQ Portal Document Folder ensures the timely management of all your key documents; your Quotes, Bookings, Shipments, Trade, Regulatory and Customs, are organizedand stored in one place.  This includes:
  • Trade Documents like Packing Lists, Commercial Invoices and BoLs.
  • Insurance Certificates.
  • Regulatory documents such as USA FSMA 204, and Faith based Food Certification Standards; GSO 2055-1, Halal and Kosher.
  • Certificates of Origin and ePhyto.
  • Customs Documents such as USA CBP ACE.
  • All types of Certificates and Reports for Food QA and Inspections.
  • Carbon Emission Reports.
  • Automated Document Management replaces manual processes and email using digital scan to data functions, data validation steps, track version changes, document exchange, and digital signatures.  
  • The Workflow driven approach provides simple collaboration between various stakeholders by business networks, trade lanes or suppliers.   Reminders based on activity and deadlines, integrated notifications and data exchange functions allow swift interactions between your key team members.
  • We use commercial clouds such as AWS and Azure as well as the IPFS blockchain using a unique identifier of every certificate on our blockchain, creating provenance and trust in documents with records of creation, author, changes, access, signage trail and revision logs.

Business Case Outcomes Document Management:
  • Reduce the effort for the creation and processing for all documents (up to 25 per shipment) and 1000s of Emails which creates  bottlenecks and delays.
  • Digital Documents created from master and transaction data have reduced error processing by 90%.
  • Automated document exchange by trade lane and shipment. We have worked with many large organizations who have doubled their trade or export volume with same team while reducing over costs (delays, demurrage, detention) by 50%.